DAOD 9003-1, Non-Public Property Governance Framework, Chief of Military Personnel and the Non-Public Property Board
Date of Issue: 2000-04-27
Date of Modification: 2006-10-06
Application: This DAOD is a directive that applies to employees of the Department of National Defence ("DND employees") and non-military members of the Non-Public Property Board (NPPB), and an order that applies to officers and non-commissioned members of the Canadian Forces ("CF members").
Supersession: CFAO 2-12, Canadian Forces Non-Public Funds Governance
Approval Authority: This DAOD is issued under the authority of the Chief of the Defence Staff (CDS).
Enquiries: Chief Executive Officer Canadian Forces Personnel Support Agency (CEO CFPSA)
- Non-Public Property (biens non publics)
- Non-public property (NPP) means NPP as defined in section 2 of the National Defence Act (NDA) and includes all money and property received for or administered by or through NPP organizations, and all money and property contributed to or by CF members for their collective benefit and welfare.
This DAOD provides for the delegation of authority by the CDS to the Chief of Military Personnel (CMP) for the administration and management of NPP and the personnel management of the Staff of the Non-Public Funds, Canadian Forces, and prescribes the composition and role of the NPPB and other committees.
The CDS has overall responsibility under the NDA for NPP. Officers in command of units and other elements are assigned specific responsibilities under the NDA for NPP. In the exercise of responsibility for NPP, the CDS involves the chain of command through membership on the NPPB.
Chaired by the CMP, the NPPB deliberates on matters on behalf of the CDS.
The CEO CFPSA is responsible to the CMP for the administration of NPP. The chain of command for NPP is the CDS through the CMP and the CFPSA to officers in command of bases, wings and units.
The CDS delegates to the CMP overall operating authority for the administration and management of NPP, including the authority to:
- create and implement an NPP accountability framework that both safeguards and ensures the effective and efficient use of NPP;
- create and implement strategic and business plans ensuring NPP resources support the operational readiness and effectiveness of CF members and fulfil the objectives of the CDS Guidance, Canadian Forces Morale and Welfare Programs;
- approve NPP capital and operations and maintenance (O&M) projects; and
- maintain and amend the CDS Delegation of Authorities for Financial Administration of Non-Public Property.
Personnel Management and Policies
For the purpose of exercising or performing any of the powers or functions that are vested in the Minister of National Defence by Order in Council P.C. 1978-2495 dated 9 August 1978, in relation to personnel management of the Staff of the Non-Public Funds, Canadian Forces, and by virtue of the powers vested in the CDS by Ministerial Order dated 27 October 2004, the CDS designates the:
- CMP as the authority to make appointments to, and approve compensation packages for, first level management within CFPSA, including the President of CANEX, President SISIP Financial Services, Executive Vice President Personnel Support Programs, Chief Financial Officer, Vice President Human Resources and Vice President Internal Audit and Review; and
- CEO CFPSA as the authority to set the rules governing personnel policies for the Staff of the Non-Public Funds, Canadian Forces, and, with the exception of first level management, to make appointments to, and approve compensation and benefits for, the Staff of the Non-Public Funds, Canadian Forces.
Public Support to Morale and Welfare (MW)
The CMP shall:
- determine the level of public support for NPP programs and services supported jointly from NPP and public resources; and
- ensure that public funding requirements in support of MW activities are addressed through the departmental business planning process.
CEO CFPSA as Managing Director of CFPSA
The CEO CFPSA shall be the managing director of NPP and shall be responsible to the CDS through the CMP. The CEO CFPSA shall prepare and submit the CFPSA annual report to the CDS on behalf of the CMP.
The NPPB assists the CMP in exercising NPP responsibilities as delegated by the CDS.
The NPPB shall make recommendations to the CMP regarding:
- strategic plans, policies, and directions;
- human resources, compensation and benefits for the Staff of the Non-Public Funds, Canadian Forces;
- NPP investments; and
- audit and accountability.
Composition of NPPB
The NPPB shall consist of the CMP as the Chair, ex-officio members as may be appointed by the CMP, and normally the following members:
Vice Chief of the Defence Staff (VCDS)
A designated alternate, at the general officer or flag officer level, may represent the member.
Chief of the Maritime Staff (CMS)
Chief of the Land Staff (CLS)
Chief of the Air Staff (CAS)
Assistant Deputy Minister (Finance and Corporate Services) (ADM(Fin CS))
Director of Staff, Strategic Joint Staff (DOS SJS)
Chief of Reserves and Cadets (C Res and Cdts)
A designated alternate, at the appropriate civilian level, may represent the member.
DND/CF Legal Advisor (DND/CF LA)
Judge Advocate General (JAG)
No alternate permitted.
CF Chief Warrant Officer (CFCWO)
CMS Chief Petty Officer (CPO1)
The CMP may establish committees to make recommendations in specific areas of NPP administration. Committees may include:
- an executive committee for recommendations regarding strategic plans, policies and directions;
- a human resources and compensation committee for recommendations on human resources, compensation and benefits;
- an investment committee;
- an audit and accountability committee; and
- a pension plan committee for the Staff of the Non-Public Funds, Canadian Forces.
Committees shall consist of at least three members. With the exception of the audit and accountability committee, chairs shall be members of the NPPB. Committees may include members of the NPPB and external members with appropriate expertise appointed by the CMP on the recommendation of the committee chair.
Frequency and Notice of Meetings
The NPPB shall normally meet three times per year. Notice of meetings shall normally be given not less than 14 days before the meeting. The Chair shall be present for a meeting to be held.
CFPSA shall provide administrative support to the NPPB and its committees, including secretarial services and the preparation of agenda and records of decisions.
Approval of Minutes and Secretarial Approval
The minutes of the NPPB are approved by the CDS.
Recommendations of the NPPB have effect only when approved by the CDS.
Routine and non-controversial items shall be processed by the NPPB secretarially. Members shall normally be provided ten working days for consideration of secretarial items. A non-response shall be considered as a positive recommendation. Secretarial approvals shall be read into the minutes of the following NPPB meeting.
Issues requiring CDS authority that are not within the authority of the CMP may be submitted by CEO CFPSA to the CDS through the CMP.
- National Defence Act, sections 2 and 38 to 41
- Order in Council P.C. 1978-2495, 9 August 1978
- Ministerial Order, 27 October 2004
- CDS Guidance, Canadian Forces Morale and Welfare Programs
- CDS Delegation of Authorities for Financial Administration of Non-Public Property