DAOD 3014-1, Management of Fuels and Lubricants

Identification

Date of Issue: 2009-05-19

Application: This DAOD is a directive that applies to employees of the Department of National Defence (“DND employees”) and an order that applies to officers and non-commissioned members of the Canadian Forces (“CF members”).

Approval Authority: Assistant Deputy Minister (Materiel) (ADM(Mat))

Enquiries: Director Fuels and Lubricants (DFL)

Definitions

Alternative Energy (énergie de remplacement)
Alternative energy means wind, solar, thermal or biomass.

Note – Alternative energy is used to mitigate the use of fuel products.
Alternative Fuel (carburant de remplacement)
Alternative fuel means any:
  • product used in place of conventional gasoline or diesel fuel, including compressed natural gas, liquefied natural gas, propane, hydrogen, chemically stored electricity, methanol or ethanol; or
  • liquid hydrocarbon that has been reformulated, blended with oxygen-rich components or otherwise altered to comply with environmental regulations, including any reformulated fuel, ethanol-blended fuel (e.g. E10 to E85), synthetic fuel or biodiesel.


Note – Alternative energy is used to mitigate the use of fuel products.
Fuel (carburant)
Fuel means any form of matter that is combusted or oxidized for the generation of energy propulsion, power generation or heat, and includes aviation fuel, marine distillate fuel, automotive diesel, gasoline and heating oil. See C-82-007-001/AF-000, Reference Book on Petroleum and Associated Products, for more detailed information
Lubricant (lubrifiant)
Lubricant means any grease, hydraulic fluid, oil, corrosion preventive compound or related specialty product.
Petroleum Handling Equipment (PHE) (équipement pétrolier)
Petroleum handling equipment means any bladder, coupling, hose, pump, filter, jerry can or related equipment necessary for the handling of fuels and lubricants (F&L).

Overview

Context

F&L activities are integrated, to the maximum extent practicable, in the materiel acquisition and support (MA&S) and green procurement processes of the DND and the CF. The integration contributes towards other DND and CF programs and objectives, including:

See the following documents for additional information:

See the following documents for additional information:

Purpose

The purpose of this DAOD is to:

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Agreements

Fuel Exchange and Replacement-in-Kind Agreements

To provide for the refuelling of aircraft, vessels, vehicles and equipment, Canada enters into agreements with other countries, including agencies and political subdivisions of countries, and international organizations. These agreements include:

Fuel balances are normally replaced in kind or as specified by an agreement.

Single Fuel Policy

See Chapter 10, Petroleum Support, of the NATO Logistics Handbook for information relating to the single fuel policy (SFP).

North Atlantic Treaty Organization (NATO) Standardization Agreements

F&L principles and procedures shall be applied in accordance with NATO standardization  agreements (STANAGs).

Commercial Sources, Host Nations and Lateral Support

Commercial sources, host nations and lateral support shall be used to the maximum extent practicable to:

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Acquisition and Supply Administration

General

Acquisition and supply administration includes:

Into-Platforms Contract

An into-platform contract is a contract negotiated by the Canadian government with a contractor to refuel military vessels, aircraft, vehicles and equipment from commercial resources.

The contractor supplies F&L and refuelling facilities, e.g. storage tanks, vehicles and equipment.

The use of government refuelling trucks, equipment and bladders is not authorized unless the into-platform contract so provides.

Commercial platforms under a government charter or contract may be refuelled at into-platform contract locations.

Fuel Cards

Fuel cards are commercial credit cards used to purchase fuel, fuel related products and emergency services in Canada and internationally.

Bulk Petroleum Product

Bulk petroleum product is:

Day of Supply

DOS represents the total quantity of materiel and fuel required for an average day of operations at a defined operational tempo.

Fuel Efficiency

Fuel efficiency is to be achieved by applying best practices and procedures to improve fuel economy, optimize performance, reduce emissions and minimize the life cycle costs of platforms.

Packaged Petroleum Product

Petroleum products shall be packaged in containers of 208 litres (55 US gallons) or less.

Conventionally-powered Platforms

Conventionally-powered platforms operate on distillate-type fuel or other approved alternative fuels designated for their propulsion.

An operational commander (comd) shall consider forms of alternative energy and specify the type of fuel designated for the battlefield platforms depending on availability and equipment to be used within the theatre.

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Stock and Inventory Administration

General

The following F&L inventory levels and types are optimized by the DND and the CF, consistent with peacetime and contingency needs of the CF:

Operating Stocks

F&L operating stocks are held locally to support normal operations. The quantity of operating stocks is:

Environmental chiefs of staff (ECSs) shall approve the quantity of operating stocks.

Local Reserves

Local reserves are stocks held locally in addition to operating stocks. The quantity of local reserves is:

CSs shall approve the quantity of local reserves.

Strategic Reserves

Strategic reserves are held to support operations that have a national security implication.

DFL recommends the quantity and nature of strategic reserves based upon the advice of the Comds of Canada Command (Canada COM), Canadian Expeditionary Force Command (CEFCOM), Canadian Special Operations Forces Command (CANSOFCOM) and Canadian Operational Support Command (CANOSCOM).

The stocking levels of strategic reserves are approved by the Chief of the Defence Staff.

Fuel Support for Ground CF Equipment

Under the SFP, the single fuel support recommended for ground CF equipment is aviation fuel. When the supply of aviation fuel is not practicable or cost effective, commercially available diesel fuel may be used.

Primary Fuel Support for Sea-based Aircraft

Primary fuel support for sea-based aircraft is a high-flash kerosene-based fuel, designated as F-44 (JP-5).

In deployed theatres where the predominant fuel requirement is in support of naval operations, F-44 (JP-5) may be substituted for F-34 (JP-8) fuel, as approved by the operational comd.

Designing and Procuring Weapons System, Support Equipment and Vehicles

The ADM(Mat) and ECSs shall design and procure weapon systems, support equipment, and vehicles using a single kerosene-based fuel, as primary fuel support for land, air- and ground-based CF platforms in all theatres (deployed and domestic operations), in order of precedence as follows:

Note – The term “additives” is used to include fuel system icing inhibitor, corrosion inhibitor and lubricity improver additive, and static dissipator additive.

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Use of Management Services

General

F&L management services include use of:

Canadian Forces Supply System

The CFSS is used as the principal system of record for F&L, capturing:

Fleet Management System

The FMS is used to record F&L consumption by specific mobile support equipment (MSE) and ground support equipment (GSE). Level 3 fuel transaction data is recorded in accordance with:

Recorded transaction data includes:

Fuel Transaction Data

Fuel transaction data from information technology systems such as the CFSS and FMS is used to compile reports for:

Bulk Fuel Standing Offers

Bulk fuel standing offers are used if available. The environmentally preferable F&L good or service shall be selected when available.

Training

The necessary training to support the objectives of the F&L policy is provided to:

Monitoring and Reporting

Monitoring and reporting F&L policy performance is done through the annual Report on Plans and Priorities and the Departmental Performance Report, including the Sustainable Development section, if applicable.

Contribution and Support

Contribution and support for the F&L policy objectives is part of the performance evaluations of managers and functional heads of procurement, materiel and project management dealing with F&L, as appropriate.

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Responsibilities

Responsibility Table

The following table identifies the responsibilities associated with this DAOD:

The … is or are responsible for …

ADM (Mat)
  • managing the F&L program;
  • providing F&L training to DND employees and CF members involved in F&L related activities;
  • integrating fuel efficiency considerations into the MA&S process;
  • developing plans to minimize the types of fuels required in joint operations;
  • providing F&L support to all contingency and operational plans;
  • implementing Treasury Board policies and directives for the acquisition of F&L; and
  • assisting the commands and ECSs in developing the fuel support concept within contingency and operational plans.

ADM (Infrastructure and Environment) and Director General – Environment

  • coordinating the performance of the sustainable development strategy initiatives on F&L through the Sustainable Development section of the annual Departmental Performance Report.

ADM (Science and Technology)
  • supporting initiatives pertaining to the use of alternative fuels and additives, fuel efficiency and F&L standardization.

ADM (Information Management)

  • providing information management (IM) and information technology (IT) support, guidance, advice, expertise, and direction to the F&L program; and
  • developing, approving, implementing, maintaining, and managing IM and IT policy instruments that support F&L services.

ADM (Mat) and ECSs

  • ensuring, to the maximum extent practicable, the standardization of PHE;
  • managing MA&S operations related to all F&L under the control of the DND and the CF; and
  • conducting life cycle management for F&L, including policies on hazardous material, transportation, handling and disposal.

ECSs
  • integrating fuel efficiency as a factor in the requirements definition process;
  • developing procedures that encourage and support fuel efficiency in operations and implementing the SFP;
  • identifying fuel support concepts for contingency and operational plans;
  • identifying F&L quantity and funding requirement; and
  • implementing policies and directives for the storage, distribution, inspection, issue, use and disposal of F&L.

Comds of Canada COM, CEFCOM, CANSOFCOM, CANOSCOM and special operating agencies
  • developing the quantity and sourcing assumptions of strategic stock.

operational comds, officers commanding commands or formations and commanding officers of units
  • maximizing the use of commercial and host-nation sources of supply to meet deployed requirements for F&L.

Director General – Materiel Systems and Supply Chain

  • managing the MA&S F&L framework;
  • optimizing the delivery of F&L in support of CF operations; and
  • monitoring and analyzing fuel transaction data in management systems.

DFL
  • providing F&L and related equipment support to operations across the DND and CF;
  • coordinating all elements of the F&L program on behalf of ADM(Mat);
  • providing situational awareness on strategic and operational fuel issues; and
  • maintaining situational awareness on national domestic issues (national capabilities, etc.).

DND employees and CF members involved in F&L related activities
  • complying with all:
    • provisions in this DAOD; and
    • Acts, regulations, standard operating procedures and other orders and directives related to F&L.

References

Source References

Related References